Beyond the Basics: Step Away from the Fax Machine
For too long, experts in the field have predicted that fax would be replaced by something entirely new; perhaps email or an alternative form of electronic communication. Despite these contentions, good old fax still proves to be a reliable, functional, universal source of communication, as well as a critical contributing factor in many workflow processes. So why, then, are businesses steadily replacing fax machines with network and VoIP fax solutions?
For one, business initiatives such as process improvement, managing regulatory compliance, application integration, and device consolidation are just a few of the determining factors. If your knowledge on current fax messaging and communications trends is slight– or dare we say very rusty, then read on; here’s a quick, little brush up on the trends in today’s business environment and the benefits that organizations are reaping by implementing an automated, desktop faxing solution.
While many organizations today still depend on manual fax machines to send or receive faxes, this slower process eats up productivity, and the cost of supplies and maintenance can frankly become overwhelming. In addition, inefficiencies resulting from fax machines and manual workflow processes can undermine an organization’s ability to compete and increase profitability.
So when looking to upgrade from manual fax processing, keep in mind that Voice over IP (VoIP) is dramatically changing telephony communications and even more quickly making analog phone lines a sure thing of the past. By upgrading from traditional fax solutions to fax VoIP, you will be leveraging the built-in fax of most VoIP routers and gateways, and your organization will save more while increasing productivity and mobility.
One noticeable advantage to making the switch is, as just mentioned, increased productivity. Hours of employee productivity will be saved by eliminating the need to travel to and use multiple business machines to print and fax various documents. This is especially advantageous for larger enterprises with very heavy fax volumes.
Now, how do you choose your Fax Solution? Using this guideline might help:
Edited by Jamie Epstein