For many, being environmentally aware and conscious is a heartfelt and proactive effort, but for businesses, saving the environment is often not quite as much a priority as saving money. Thankfully, both purposes can be served at the same time thanks to Voice over IP (VoIP) and its many separate technologies – namely, fax over IP.
VoIP offers a lot of valuable features for businesses of all sizes. While there are many obvious features like significant savings on long-distance and even international calling, there are less obvious yet equally valuable points to be made. Perhaps even better, while being able to save money on business operations and communications, there are benefits that allow businesses to save energy at the same time.
VoIP allows for more employees to become mobile workers, which not only has the possibility to improve productivity but also reduce employee fuel use. This in turn reduces overall carbon emissions, providing an overall beneficial effect for the environment. Video conferencing can also be a part of this money saving effort by reducing the need for business travel and its accompanying expenses to save fuel.
Above all, though, perhaps one of the best green advantages in VoIP is in fax over IP and fax VoIP.
Fax over IP allows for faxing to be used, but it’s used via desktops and the like. It's versatile enough to allow users to send faxes to normal fax machines, but it can also send faxes directly to e-mail inboxes. This in turn reduces the amount of paper and ink used, which is not only a cost savings, but again, something that makes a direct and positive impact on the environment. This also leaves out the potential need to call in technicians to fix paper jams or other malfunctions that can cost even more money, and in turn, require fuel to be used and carbon to be expelled.
Even better, the fact that faxes can be directly sent to e-mail inboxes significantly decreases the commonly seen security issues of traditional fax, where confidential messages are delivered and sometimes read by unintended recipients.
Fax over IP doesn't just offer green benefits along with its cost savings benefits, either. Fax over IP allows users to work remotely more readily, sending faxes from a laptop or the like as the faxes in question go to e-mail rather than to a tray full of paper in front of a fax machine. Better yet, there are no more busy signals when it comes to faxing; since faxes go to e-mail inboxes, they don't necessarily have to go through one fax number that could be busy at any given time. The file-based nature of fax VoIP lends itself well to electronic storage, which can in turn improve accessibility and search capability. Trying to find a paper fax in a stack is difficult. Conversely, doing so with electronic faxes is much easier.
While fax over IP technology may not be the silver bullet that saves every business, it has so many benefits that not looking into it would be a greater disservice than leaving it alone would be. There's a lot of potential in this kind of technology. Have you discovered its full potential yet?
To learn more, click here.
Edited by Allison Boccamazzo