QuickBooks is the gold standard when it comes to accounting software for small and mid-sized businesses. The software rules the roost due to its efficiency and completeness.
However, QuickBooks is only as good as its inputs. Bad or incomplete data inputs can ruin even the best of software.
“The old expression is ‘garbage in, garbage out’ – and it certainly applies to accounting software,” noted a recent white paper by Cabinet Document Management Solutions and Canon (News - Alert). “If vendor bills, customer payments, credit card receipts and the like aren’t entered accurately, the potential of QuickBooks Enterprise Solutions will never be realized.”
One way to ensure that QuickBooks delivers the goods is by having a paperless office.
A paperless office helps centralize records that later can be input into the QuickBooks system, and it helps centralize all records along with the accounting files so accessing primary documents is as easy as a click of the mouse or the tap of a finger.
The advantage of a paperless office also is that it cuts down on the cost of storage, with no need for file cabinets and the rental space to house them.
And it makes accounting easier because all the documents are readily at hand.
“We often get asked about how a company that already uses or is considering using QuickBooks Enterprise Solutions can easily and effectively make the switch to a paperless office,” noted Cabinet president Andrew Bailey.
It is such a common question, Cabinet released the white paper on how to integrate QuickBooks with a paperless office.
“This white paper addresses the often-seen pain points of these organizations and provides solutions that employees can easily adopt so that they can realize immediate benefits and companies can realize real ROI,” Bailey noted.
One of the biggest challenges, as mentioned in the paper, is ensuring that new paper does not enter the office. There is the digitization of existing records, and then there is making sure new records don’t come in as paper.
That means being proactive and going digital with all communications. PDF files instead of printouts; e-mail receipts instead of printed receipts; IP fax instead of traditional fax.
Services such as FaxSIPit enable businesses to get their faxes electronically, delivered by e-mail. This cuts down on the paper that enters the office.
QuickBooks is the gold standard, but QuickBooks with a paperless office might be even better. QuickBooks with a paperless office might just be the platinum standard.
Edited by Rory J. Thompson