The cloud offers many benefits, which is why businesses of all sizes are taking advantage of hosted solutions for every possible business function.
One of those functions is fax. It is now possible to use a hosted fax solution, forgetting about fax machines entirely and outsourcing to a third-party provider.
This is accomplished using fax-over-IP (FoIP), which is the fax world’s equivalent to voice-over-IP (VoIP). FoIP takes faxes digital, using the Internet for transmission instead of traditional telephone lines. And yes, encryption can be used to make sure that sensitive corporate information is kept safe while it travels through the Internet.
Using a hosted fax solution delivers a number of benefits, including no equipment to upgrade or maintain. It means there is no need to have a telephone line for the fax machine, and it saves on paper and supply expenses. Studies have shown that FoIP is cheaper, too.
But sometimes there are business cases for keeping fax solutions in-house. This can include regulatory restrictions and policies that limit what governmental agencies sometimes can outsource.
In such cases, however, many of the benefits of FoIP can still be used even if hosting cannot be done by a third-party.
Companies such as FaxSIPit, for instance, offer corporate fax servers that bring much of the benefit of hosted FoIP solutions, but let the business keep complete control of the equipment and the process.
With solutions such as those, businesses can eliminate the time and hassle of purchasing, installing and configuring fax hardware boards without losing any of the control.
FaxSIPit’s high-availability, virtualization-ready fax server solutions are scalable and easy to implement. They also deliver the latest in secure, HTTPS fax security, making sure that faxes are safe not only at the office but also while they travel over the Internet to their destination.
They also come with workflow and application integration options, according to the company, and are available in small business, enterprise and carrier editions.When possible, there still is an advantage to using a hosted fax solution. But sometimes that is not possible. And in those cases, a corporate fax server makes a lot of sense.