What is FoIP? Fax-over-IP, known as FoIP for short, is fax technology for 2014. It converts a paper document to a digital format and sends it to a fax machine in another location using the Internet instead of traditional phone lines.
For many companies, especially small and medium-sized businesses, FoIP is a more affordable and convenient way to send faxes.
To start, FoIP means that no fax machine needs to be purchased and maintained. Simply by switching to FoIP, companies can save on toner, paper and maintenance.
FoIP saves valuable physical space in the office, too, because there is no need for a physical fax machine; the fax functionality can happen on computers and mobile devices.
Aside from the most obvious cost-cutting effects of FoIP, indirect savings also can include making the office more efficient. On the simplest level, FoIP is more efficient because documents do not have to be printed out and then sent through the fax machine.
FoIP services such as FaxSIPit also come with advanced, time-saving features that traditional fax solutions cannot match. These can include alerts that can pop up on a user’s screen, for instance, letting employees know when an important fax has arrived.
Another feature of FoIP is the ability to make text searchable by using optical character recognition. This opens a whole world of possibilities for the fax, including rules-based document routing. With FoIP, faxes can automatically be routed to one or more employees based on the content of the fax, for instance.
FoIP delivers added security, too; services such as FaxSIPit can transmit documents using HTTPS encryption, which is the same encryption used by financial institutions. So faxes sent with FoIP are secure against illegal interception.
Another useful feature of FoIP is its flexibility. For example, companies that send and receive a lot of non-standard sized documents—such as architects—may find using traditional fax machines challenging. But with FoIP, electronic documents do not have to be converted to paper to be sent, so there are no restrictions on dimensions.Overall, FoIP is an excellent choice for any business that still needs to send or receive faxes. This could be because of existing business processes, partners that still use fax, or the need for easy, legally-binding signatures. It is especially useful for small and medium-sized businesses that need faxing but don’t want to invest in additional infrastructure.